Rotary Meeting Minutes 1/18/23
Food, social time, 50/50
Meeting called to order at Buccilli’s at 12:05 pm
Pledge & Prayer:
Susan Tyer led the Pledge.
Anita Shepard led us in Prayer.
Attendance:
Ben Elliot, Rhonda Lamberg, Rita VanScyoc, Anita Shepard, Susan Tyer, Rhonda Fossitt, Heather Marra, Jim VanSice, Diane Nielson, Wendy Durocher, John Dougherty
Introduction of Guests: None
Birthdays: None
Approval for the January 11th Minutes
A motion was made to approve the minutes, a second was made and all in attendance approved.
Club Business & Updates-
50/50 District Raffle (we have 11 Tickets)
50/50 District Raffle Tickets and can be purchased from Heather.
Board Meeting Update (Susan & Board)
The following Club Directors were discussed for 2023-2024:
Ben agreed to continue as Treasurer. Heather agreed to be the Secretary. Rita will continue as the Director for Public Relations and Club Membership. Anita will continue as a director. We will check with Barb and Diane to see if they want to continue as
directors on the Board and Gary as Website Manager. There will be two openings for directors. (Ben and Heather are open to stepping down if someone else is interested)
2023-2024 President (club vote)
Rhonda Fossitt has expressed an interest in being President Elect for 2023. Susan asked if there were any other candidates for the position. No one else expressed an interest. A club vote was taken, and Rhonda was approved as President Elect.
Financial Update (Ben)
- Our financial year runs July to July. At this point we have spent $3402. more than we have taken in. This is not of concern as our major fund raisers have not come up such as Auction, Car Show etc. We have $70,000 in our checking account.
- There was considerable discussion on how the treasurer, Ben Elliot, tracks financial information. He tracks information on the high level and relies on the Committee Chairs to submit a financial report with the detail. This is something each chair needs to be aware of.
- Financial Audit. The Board discussed whether we needed a Financial Audit.
- The Board thought we may waive a financial audit due to cost and size of organization. Ben will discuss with our accountant. There are other ways to do checks and balances which were discussed.
- 300 is budgeted for the 9900 taxes.
- The U-Haul bill is paid through June. The board agreed that the U-Haul arrangement has worked out well for us.
Houghton Lake Rotary Auction Update (Rita & Committee)
- Primos has been selected as the caterer. The cost has gone up $200 to $8400 which includes gratuity. Dawn’s (Ebel’s) Catering also bid with a different menu. Rhonda Fossitt will send a thank you note to Dawn. It was not easy finding two caterers to bid.
- Bob Pacella is having the tickets printed and arranging the tickets for the raffle
- Diane is having the flyers printed and they will be available at the next Auction committee meeting. Flyers have been posted on website and Facebook.
- Committee has decided to streamline the program and not list all the items for sale
- Diane has volunteered to do the Name Tags
- Rhonda Fossitt will handle spreadsheet. Every week or two Gary will post on website
- Corks are being collected for wine pull. A total of 36 corks are needed.
Interact Update (Rhonda)
Comfort Closet at High School is accepting donations. Rhonda on behalf of Interact will accept donations through January 28.
Discuss Public Image Grant
https://ridistrict6290.org/page/district-public-image-grant
We have approved for the Public Image Grant. If we want the maximum of $600, we
need to submit the items that we will be spending it on. Rita will handle this.
Happy Cash
$2 Diane Neilsen- Miss Houghton Lake presentation and her daughter visiting.
$1 Wendy Durocher- New Grandchild was born
$2 Anita Shepard- Grandson has applies to multiple college with much success
$1 Rhonda Fossitt- Good Michigan State basketball game against Michigan
$1 Rhonda Lamberg- Finally able to go on a cruise to the Caribbean
50/50
Diane Neilsen-$10 won the 50/50 raffle
4 Way Test & Adjournment
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Future Meetings:
January 25th- No Meeting
February 1st - Roscommon County Food Distribution
February 8th - TBA
February 15th - Board Meeting & Club Assembly
February 22nd - No Meeting
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